Accounting will require the following positions to operate.  All positions are highley sensative and require the highest level of security.

Controller  Job site safety poster (Adam put this here to try out the attachment)

Bookkeeper

Accounts Receivable

Accounts Payable

Accounting Clerk (AR)

Accounting Clerk-Job Description

Overview:  The Accounting Clerk is responsible for the day-to-day accounting operations including accounts payable, account receivables, collections and daily accounting support to support to the Controller.

Accounts Payable

• Review all invoices for appropriate documentation and approval prior to payment
• Process invoices, matching invoices to P.O.
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Collections

• Contact customers regarding overdue accounts and determine reasons for non-payment
• Making outbound collection calls in a professional manner while keeping and improving customer relations.
• Resolves client-billing problems and rescues accounts receivable delinquency, applying good customer service in a timely manner.
• Collect customer payments in accordance with payment due dates.
• Identify issues attributing to account delinquency and discuss them with the sales person.
• Review and monitor assigned accounts and all applicable collection reports.
• Provide timely follow-up on payment arrangements.
• Mail correspondence to customers to encourage payment of delinquent accounts.
• Issue monthly statements to customers with multiple open invoices.  

General Office

• Assist with answering phones when front office staff is unavailable

Accounting

• Assist Controller with other projects as needed

Goals

• Get Flex to export PO’s and Invoices with more account/item details.  
• Keep Flex PO system organized and clean.  F/U on open PO’s that we haven’t received an invoice for.  
• Generate and implement new ideas that will help the accounting department improve.